Executive Virtual Assistance — Get Your Time Back
You Didn't Start This Business to Drown in Admin.
From inbox triage to scheduling, data entry, and bookkeeping support — our virtual assistants handle the repetitive work so you can focus on the parts of the business only you can do.
Trusted by 140+ founders & small teams across e-commerce, agencies, real estate & more
"I got 15 hours a week back. It's like hiring a full-time employee for a fraction of the cost."
— Rachel D., Business Owner
Inbox · triage-queue.json — running
Trigger · Monday 8:00am42 unread emails, 6 need a reply today
Action · VA triageSorted Drafted Escalated (2)
Action · Calendar3 meetings booked, 1 reschedule handled
Result · By 9:00amInbox: 0 unread · Time reclaimed this week: 15 hrs ✓
Connects with
- Gmail / Outlook
- Google Calendar
- Slack
- Notion
- QuickBooks
- Asana
THE PROBLEM
You're the Founder, the Support Team, and the Admin Department. Something Has to Change.
Every day, business owners just like you are:
Opening an inbox with 40 unread emails that all needed a reply yesterday
Manually entering the same data into three different tools
Leaving customer messages unanswered for hours because they’re the only one who responds
Staring at a content calendar that’s really just a Notes app nobody’s opened in three weeks
Doing $15/hour admin work instead of the $150/hour work only they can do
The hard truth
Your competitors aren't working fewer hours than you. They've handed off the work that doesn't need their specific judgment — and you're still doing all of it yourself.
"The gap between them and you isn't more hours in the day. It's that they stopped spending their hours on work that didn't need them."
The solution
Done-For-You Admin Systems, Run by a Dedicated Virtual Assistant
We match, onboard, and manage support across:
- Nothing falls through the cracks
Inbox & Calendar Management
Emails sorted and answered, meetings booked, and your calendar protected without you touching it.
- Accurate, done without lifting a finger
Data Entry, Research & Reporting
Data entry, competitor research, and recurring reports delivered on schedule, every time.
- Friendly, on-brand, always on time
Support & Content Scheduling
Live chat and customer support in your voice, plus a content calendar that actually gets posted.
No generic outsourcing. No overseas call-center script. Every VA is matched and trained around your business, your tools, and your tone.
FEATURES & BENEFITS
What We Handle For You — By Business Niche
Every industry drowns in different admin. Here’s what disappears from your plate.
E-Commerce & Retail
The problem: Customer emails about order status and returns pile up faster than a small team can answer them.
What we handle
- Customer email & live chat support
- Inventory & order data entry across your tools
- Review request follow-up and UGC tracking
- Weekly sales & inventory reporting
OUTCOME → Emails resolved 3x faster; 5–8 hrs/week back on order admin.
Real Estate Agencies
The problem: Between showings and paperwork, follow-up emails and calendar coordination keep slipping.
What we handle
- Lead follow-up email drafting & sending
- Showing scheduling & calendar coordination
- CRM data entry (contact info, budget, notes)
- Listing description drafts from your notes
OUTCOME → Leads answered 2x faster; 8–10 hrs/week reclaimed.
Marketing & Creative Agencies
The problem: Client reporting and proposal follow-up eat hours that should go to strategy work.
What we handle
- Client reporting pulled from ad/analytics platforms
- Proposal & contract follow-up sequences
- Project status update drafting
- Meeting notes & action item tracking
OUTCOME → 10–15 hrs/month saved across the account team.
Coaches & Consultants
The problem: You’re the only one answering DMs and booking calls — eating the time you should spend coaching.
What we handle
- Inbox & DM triage across platforms
- Discovery call scheduling & reminders
- Content calendar management & scheduling
- Client onboarding & welcome sequences
OUTCOME → 10–12 hrs/week reclaimed for client work.
Healthcare & Wellness Practices
The problem: Front-desk staff are stretched between phones, scheduling, and insurance questions — and something always slips.
What we handle
- Appointment scheduling & reminder coordination
- Patient intake form follow-up
- Insurance/billing question triage
- Referral and follow-up communication drafting
OUTCOME → Practices typically cut phone hold times and reclaim 6–8 hrs/week of front-desk time.
Home Services (HVAC, Plumbing, Electrical)
The problem: Missed calls and unanswered quote follow-ups mean missed jobs — and dispatch is still happening over text and sticky notes.
What we handle
- Missed-call follow-up and quote request triage
- Job scheduling & technician calendar coordination
- Invoice sending & payment reminder follow-up
- Review request follow-up after job completion
OUTCOME → Businesses typically recover 15–20% of quote requests that used to go unanswered.
The Process
From Overwhelmed to Off Your Plate — In 3 Steps
01
Discover
Map your admin
Free 30-minute call to map your recurring admin — what’s eating your week, what can be handed off immediately.
02
Match & Onboard
Meet your VA
We match you with a VA suited to your industry and tools, and build a simple handoff process — no lengthy ramp-up.
03
Run & Refine
Get your time back
Your VA takes over the work. We check in regularly and adjust scope as your business changes.
Social proof
Real Businesses. Real Results.
By the numbers · average client result
15 hrs
saved per week, on average
2x
faster customer/lead response
8–10 hrs
reclaimed per month, per role
97%
recurring tasks on time
4.9 / 5.0
client satisfaction score
Pricing
Simple, Transparent Packages. No Lock-in. No Surprises.
Part-Time Support
Perfect for solopreneurs
$1,200 + $300/mo
- 10 hrs/week dedicated VA
- Inbox & calendar management
- Basic data entry & admin support
- Weekly progress check-in
- No long-term contract
BEST VALUE
Core Support
Most popular for small teams
$2,200 /mo
- 20 hrs/week dedicated VA
- Everything in Part-Time Support
- Customer support / live chat coverage
- Content scheduling & light reporting
- Monthly strategy call
Full-Time Partner
For businesses ready to fully delegate
From $3,800 /mo
- 40 hrs/week dedicated VA (or small team)
- Everything in Core Support
- Bookkeeping & invoicing support
- Dedicated backup coverage
FAQ
Questions We Hear Before Every "Yes"
How is this different from hiring a part-time employee?
No payroll taxes, no benefits administration, no recruiting risk, and no coverage gap if someone’s out — we handle backup coverage. Dedicated, consistent support without the overhead of a direct hire.
What if my VA isn't the right fit?
We rematch you at no extra cost within the first 2 weeks. Fit matters more than filling a seat.
Can my VA work in my time zone?
Yes. We match VAs to your working hours and time zone as part of onboarding, not as an afterthought.
Is my business data safe with a virtual assistant?
Yes. VAs only get access to the specific tools and data needed for their scope, under confidentiality agreements, and access is revoked immediately if the engagement ends.
What tasks can't you take on?
Anything requiring a professional license you don’t already hold — legal advice, tax filing sign-off, medical decisions — stays with you or your licensed team. We handle the administrative work around those functions, not the regulated decisions themselves.
Do I need a long-term contract?
No. Part-Time and Core Support run month-to-month. We earn the renewal every month rather than locking you in.
Can I change my VA's hours or scope later?
Yes — most clients adjust scope as their business changes. We do a quarterly review by default, but you can request a change anytime.
READY WHEN YOU ARE
Your Competitors Already Handed Off the Admin. You're Still Doing It Yourself.
Every week you delay is another week of:
- Hours lost to inbox triage and data entry
- Leads and customers waiting longer than they should
- Growth work sitting untouched because admin ate the day
You’re one conversation away from knowing exactly where you stand — on Google and on AI.
Book Your Free 45-Minute Virtual Assistance Audit
On this call, you’ll get:
- A clear map of what's eating your week
- A realistic cost and hours estimate
- A recommendation for what to hand off first
- No pitch pressure — just real strategy
On this call, you’ll get:
Prefer to message first? hello@devstylist.com — or chat with our AI assistant (yes, it’s automated)
Built on tools that last
- Gmail / Outlook
- Google Calendar
- Slack
- Notion
- QuickBooks
- Asana
- Zendesk
- Calendly